Job Description

Job Title: Governance Officer

Security Clearance: Must hold Baseline Security Clearance

Duration: Initial 12 months with 1 x 12-month extension

Industry: Information Technology

Functional Expertise: Governance and Secretariat Services

Sub-functional Expertise: Governance Coordination, Stakeholder Engagement, Compliance, Risk Management and Executive Reporting

Location of work: Canberra, ACT

Closing date: 9AM Thursday, 29 October 2026

Description:

Our client is seeking an experienced Governance Officer to provide governance coordination, secretariat services and administrative support across project governance forums and working groups.

The successful candidate will be responsible for coordinating governance activities, maintaining accurate records and registers, supporting stakeholder engagement and ensuring governance processes align with established policies, procedures and compliance requirements.

Working closely with project teams, internal and external stakeholders, and senior executives, the Governance Officer will support effective decision-making, facilitate governance meetings and contribute to the continuous improvement of governance frameworks and reporting processes.

This role requires strong organisational skills, attention to detail, well-developed communication capabilities and the ability to manage competing priorities while delivering high-quality governance and secretariat support.

Responsibilities:

• Coordinate and deliver secretariat services for project governance forums, committees and working groups.
• Organise governance meetings, including scheduling, preparing and distributing agendas, papers and minutes.
• Maintain action registers and monitor the implementation of governance decisions and commitments.
• Maintain accurate governance records, registers and documentation covering risks, issues, decisions and actions.
• Provide advice to project teams and stakeholders on governance processes, procedures and administrative requirements.
• Engage with internal and external stakeholders to facilitate governance activities and support effective decision-making.
• Support the timely resolution of governance-related matters.
• Assist with the development, implementation and continuous improvement of governance frameworks, policies, procedures and guidance materials.
• Monitor compliance with governance requirements and identify opportunities for process improvements.
• Prepare governance reports, executive briefs and assurance documentation for senior executives and decision-making bodies.
• Support governance reporting and administrative processes to ensure consistency, accuracy and compliance.
• Contribute to the effective operation of governance arrangements through stakeholder coordination and continuous improvement initiatives.

Requirements:

• Demonstrated experience providing governance coordination and secretariat services.
• Experience organising governance forums, preparing meeting documentation and maintaining action registers.
• Strong understanding of governance administration, compliance processes and reporting requirements.
• Experience preparing executive briefs, meeting minutes, governance reports and supporting documentation.
• Proven ability to engage with internal and external stakeholders and build productive working relationships.
• Strong organisational and time management skills, including the ability to manage competing priorities.
• Experience maintaining accurate governance records, registers and document management systems.
• Strong written and verbal communication skills.
• Demonstrated analytical, problem-solving and continuous improvement capabilities.
• Proficiency in Microsoft Office applications and document management systems.
• Must hold Baseline Security Clearance.

Key Capabilities:

• Strong governance coordination and secretariat administration skills.
• Ability to organise governance meetings, prepare documentation and monitor outstanding actions.
• Excellent written communication skills, particularly in preparing briefs, minutes, reports and governance documentation.
• Strong stakeholder engagement and relationship management capabilities.
• Ability to communicate effectively with senior executives, project teams and external stakeholders.
• Strong attention to detail and commitment to maintaining accurate governance records.
• Ability to prioritise competing tasks and deliver outcomes within established timeframes.
• Sound analytical and problem-solving skills, with a focus on continuous improvement.
• Proficiency in Microsoft Office applications and electronic document management systems.
• Ability to support governance compliance, reporting and assurance activities.

Essential Criteria:

• Demonstrated experience in governance and secretariat services, including forum coordination, action tracking and governance reporting.
• Demonstrated experience in working in an education and training portfolio.
• Well-developed written communication skills, including the ability to prepare briefs, minutes and reports.
• Proven stakeholder engagement skills with the ability to build productive working relationships across a diverse stakeholder cohort.
• Strong organisational skills, with the ability to manage competing priorities and maintain accurate governance records.
• Highly developed analytical, problem-solving and continuous improvement skills.
• Proficiency in Microsoft Office applications and document management systems.

How to apply:

Please submit your application including your resume and a completed application form addressing the essential and desirable criteria. Ensure your application highlights your experience and any relevant certifications.